As schools and districts open their buildings for the 2021-22 school year, there’s a wide range of issues they need to communicate about with their families, students, staff and community members. The COVID-19 school communication templates below are available for free to school and district leaders, communication professionals, and other staff members. Please them use as you see fit, without attribution.
The Donovan Group team will continue to update and add more school communication templates to the items below in the near future.
This resource was last updated October 9, 2021.
Starting the School Year
Release of Health & Safety Plan
Communicating about the approval of a district’s Health & Safety Plan for the 2021-22 school year.
Starting Year with In-Person Learning
Starting the year with in-person learning for the first time since the pandemic began.
Starting Year with Hybrid Model
A school district will begin the school year using a hybrid learning model.
Instructional Model Changes
District Shift to Hybrid Model
A school district will move from full in-person learning to a hybrid model.
District Shift to Virtual Model
A school district will move from in-person or hybrid learning to a full virtual model.
District Shift to Full In-Person
A school district will move from a hybrid or virtual model to full in-person learning. Template coming soon.
District Shift from Virtual to Hybrid
A school district will move from full virtual to a hybrid model. Template coming soon.
School Shift to Hybrid Model
A school will move from full in-person learning to a hybrid model.
School Shift to Virtual Model
A school will move from in-person learning to a virtual model. Template coming soon.
School Shift to In-Person Model
A school will move from a virtual or hybrid model to full in-person learning. Template coming soon.
Class Shift to Temporary Virtual
A class or section will move to temporary virtual learning. Template coming soon.
Positive Cases, Quarantines & Isolation
Positive Case in a School
Communicating with close contacts, families and staff regarding a confirmed positive case in a school.
Communicating About Isolation
Communicating with students, families & staff about the need to isolate due to a confirmed case of COVID-19.
Welcome Back from Isolation
Communicating with individuals and families to welcome them back after an isolation period.
Miscellaneous Communications
Mask Requirement Implemented
Templates to communicate about implementing a mask requirement in school buildings.
Get Vaccinated
Templates for encouraging students, staff and families to get vaccinated for COVID-19.
Mask Requirement Removed
Templates to communicate about removing a mask requirement in school buildings.
Reminder of Protocols
Communicating a reminder to a students/families regarding health and safety protocols.
Variant of Concern
Templates to communicate about a variant of increasing concern in schools or community.
Get the Booster
Templates for encouraging students, staff and families to get a COVID-19 booster vaccination.
Hosting a Vaccine Clinic
Templates to communicate about upcoming COVID-19 vaccination clinics.
Sharing Protocols with Visiting Schools
Templates to communicate with staff, students and families of visiting schools about the district’s protocols. Template coming soon.
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